To provide support to District departments with safe, well-maintained vehicles and equipment.
Staff Motor Pool consists of five 12-passenger vans, 1 travel bus, 1 shop truck, and 0.75 FTE mechanic. This unit provides travel support for athletic programs and maintenance for approximately 150 pieces of equipment and vehicles.
The following are Administrative Unit Outcome for Staff Motor Pool Transportation:
Outcome: Maintaining District vehicle and equipment fleet with preventive maintenance program.
Metrics: The number in frequency of preventive maintenance work orders performed, and Keenan and Associates’ Fleet Assessment report..The following strategies supports on Future Development Strategies in the unit plan:
• Analyze spare parts and reduce as appropriate.
• Track and analyze fuel usage.
• Convert to DirectLine management program.
o Enhance preventive maintenance program.
• Investigate costs for installation of above ground fuel tanks.
• Reduce overtime whenever possible.
• Analyze trip costs.
• Encourage use of vans for trips where appropriate.
• Establish van replacement program for van pool.
• Establish replacement program for athletic travel bus.
• Evaluate shop equipment for replacement or upgrade needs.
• Establish preventive maintenance program for Grounds equipment.
N/A
To provide support to District departments with safe, well-maintained vehicles and equipment.
Facilities Planning and Management supports all of the Strategic Direction and Priorities by ensuring vehicles and equipment are maintained and kept
safe.
The following are goals from the previous unit plan and program review and the current status:
• Analyze spare parts and reduce as appropriate. Ongoing.
• Track and analyze fuel usage. Ongoing; analyzing usage. Vehicle ID completed, still updating fuel tracking system.
• Convert to DirectLine management program.
o Enhance preventive maintenance program. Ongoing; collecting data for equpment. All cars, trucks, vans, and utility vehicles are in the systems. Utility vehicles are on the preventive maintenance program.
• Track repair costs for departmental vehicles. Not implemented.
• Investigate costs for installation of above ground fuel tanks. Funds requested for engineering, denied.
• Reduce overtime whenever possible. Progressing, ongoing.
• Analyze trip costs. Ongoing.
• Encourage use of vans for trips where appropriate. Ongoing.
• Establish van replacement program for van pool. Ongoing.
• Establish replacement program for athletic travel bus. Ongoing.
• Evaluate shop equipment for replacement or upgrade needs. Ongoing.
• Establish preventive maintenance program for Grounds equipment. Ongoing; collecting data for equipment.
To provide support to District departments with safe, well-maintained vehicles and equipment.
Strategy 1 - Repair Costs Analysis
Track and analyze repair costs for each department.
Data can be used to identify potiental savings and future replacement planning strategies.
Strategy 2 - Replacement of Underground Fuel Tank System
Investigate cost for installation of above ground tank system and decommisioning of underground tanks.
Current underground tanks are aging and repairs are expensive. Above ground tanks are more efficient and less costly to maintain. Removal of the current underground system becomes more expensive each year. The cost to retain an engineer to evaluate changing the current underground fuel station to an above ground fuel station which will eliminate the on-going expensive repairs and prepare for potential regulations changes related to underground storage tanks. This will also allow for the use of biodiesel to support the reduction of the District's carbon footprint. Total cost is $20K. This request is linked to Student Transportation Unit Plan.
Strategy 3 - Preventive Maintenance Program
Enhance preventive maintenance program for District vehicles and equipment that utilize this department for maintenance.
A strong preventive maintenance program will reduce unplanned repair costs and will provide data to enable planning for future repair and replacement budgets.
Strategy 4 - Equipment Replacement
Establish a motor pool equipment replacement program.
All equipment has a finite life and will eventually need to be replaced. Proactive planning for this replacement will allow better decision making and an orderly process. Current replacement value of equipment is approximately $200K and the average expected life is 15 years. This will replace the District's shop truck, air compressors, large forklift, diagnostic scan tools, emmissions analyzer, and other shop tools and equipment.
Strategy 5 - Fuel Analysis
Track and analyze fuel usage.
Analysis may provide direction for optimization of fuel usage.
Strategy 6 - Van and Travel Bus Replacement
Systematically replace vans and the travel bus for use by District instructional and athletic departments. Increase the 12-passenger van pool and add an additional travel bus.
These vans and the travel bus support off campus and out of town travel and need to be in top condition for the safety of the students and staff. Newer vehicles have technology incorporated that makes them safer than the older vehicles.
None.
None.
| Original Priority | Program, Unit, Area | Resource Type | Account Number | Object Code | One Time Augment | Ongoing Augment |
| Description | Supporting Rationale | Potential Alternative Funding Sources | Prioritization Criteria | |||
| 1 | Staff Motor Pool | Equipment | 110002101696000 | 56410 | $13,000.00 | $0.00 |
| Equipment Replacement | Replace an obsolete equipment, and service vehicle lift gate. |
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| 2 | Staff Motor Pool | Equipment | 110002101696000 | $11,000.00 | $0.00 | |
| Increase budget to replace vans | In FY 13-14 this department was augmented $12.5K per year which would allow replacement of one van every two years. The cost of a replacement van has increased. In order to finish the replacement program with its current two year schedule, we will need an additional $11K. This will give the District a total of six vans. |
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| 3 | Staff Motor Pool | Equipment | 110002101696000 | $450,000.00 | $0.00 | |
| Purchase Travel Bus | The current travel bus is sometimes not sufficient to carry an entire team. It is also becoming obsolete and reaching the end of its life. In the short term an additional bus will increase the ability to transport large groups. It will also ensure travel capability when the current bus becomes obsolete due to regulations. Cost for one new travel bus is $450K. |
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