The Office of Institutional Advancement manages public relations, marketing, and the non-profit Foundation. The Advancement Office falls under Planning, Research, and Organizational Development. The Vice President of Planning Research and Organizational Development provides oversight and works closely with the Director of Institutional Advancement. The Butte College Foundation is a 501 (c)3 organization that exists to help benefit the mission of Butte College and support over 17,000 students annually. The Foundation has a master agreement with the college which was recently updated in 2014.
The Office of Institutional Advancement is responsible for the operations of the 501c3 non profit Foundation. Founded over 23 years ago, the Foundation exists to benefit the College. The Advancement Office manages the day to day oversight of the Foundation, 100 endowments, all donations, 600 student scholarships, 150 department accounts, and two large events per year. The Foundation has a volunteer board of directors and has 2.5 staff to assist with strategic objectives.
1. The college leadership has the planning processes, data resources and collaborative mechanisms to effectively align institutional effort to accomplish the mission, support student learning, and implement strategic initiatives.
- Assessment Mechanisms: Scholarship Distribution
- Assessment Cycle: Ongoing. The Foundation distributes scholarships to 600 students annually.
- Analysis of Results. In a recent survey of similar Foundations in California, it found that Butte College Foundation was serving almost the largest number of students at 600. In 2013/14, the Foundation awarded 156 student scholarships and in 2014/15, a total of 252 student scholarships were awarded, an increase of 62%. The Foundation also distributed an additional $244,468 in external scholarships in 2013/14 and that amount increased to $253,844 in 2014/15
2. The college and its programs have the support, collaborative mechanisms, and structures to obtain and successfully manage external resources that support innovation and student success (e.g. grants, gifts, bequests, donations, etc.)
- Assessment Mechanism: Amounts received through grants totaled $28,000, we have increased the number of scholarships offered by 62 percent, and increased donations. Additionally, the Foundation manages 150 agency/department accounts totaling $519,343 annually.
- Assessment Cycle: Ongoing.
- Analysis of Results:
Currently, the Foundation manages 100 endowments, up from 87 donors with a value of $2.1 million. In 2014-2015 the Foundation awarded 600 students with scholarships totaling $363,000. Butte College Foundation serves a large number of students compared to other foundations in California due to a recent survey.
The Foundation works closely with Butte College and supports the College's Administrative Unit Outcomes. The Foundation adopted its key strategic initiatives in 2013 using the Appreciative Inquiry Process. 1. The Foundation Board is a high performing and cohesive organization that provides effective leadership and oversight. The Foundation received a clean audit this month and the audit was reviewed by the Finance/Investment/Audit Committee and the Foundation approved the audit at its February 2017 meeting. 2. The Foundation develops and implements procedures that are compliant with legal and regulatory requirements and support the implementation of its initiatives. The Foundation Adhoc Committee updated the District's master agreement with the Foundation, Foundation bylaws were updated in 2014, and the Foundation has been in compliance with all tax returns, UPMIFA requirements, and state legal filings. 3. The Foundation partners with the college and its programs to fund initiatives and projects that result in student learning and success. The Foundation manages 90 endowments totaling over $2.75 million. The Foundation distributes over $300,000 in internal and external scholarships to more than 600 students annually. The Foundation also assists over 150 departments with Foundation accounts and takes deposits, reconciles all accounts, distributes checks and handles all disbursement requests. 4. The Foundation raises $10 million in new gifts, grants, bequests by 2023. Since 2013, the Foundation has increased its revenue by over one million dollars. The Foundation has approved a new fundraising plan but to achieve this objective, it will require hiring a full time development officer.
The President and VP of Planning, Research and Organizational Development meet monthly with the Director of Institutional Advancement to ensure alignment of key initatives and priorities. Additionally, two college trustees serve as liaisons to the Foundation. The Foundation works to help the college meet its student achievement standards by providing student scholarships throughout the academic year, benefiting over 600 students.
The Foundation exists to benefit the college and assist in its mission and strategic directions.
The Foundation is an auxiliary non profit organization, and does not conduct a program review.
1. The Foundation Board is a high performing and cohesive organization that provides effective leadership and oversight. The Foundation received a clean audit this month and the audit was reviewed by the Finance/Investment/Audit Committee and the Foundation approved the audit at its February 2017 meeting. 2. The Foundation develops and implements procedures that are compliant with legal and regulatory requirements and support the implementation of its initiatives. The Foundation Adhoc Committee updated the District's master agreement with the Foundation, Foundation bylaws were updated in 2014, and the Foundation has been in compliance with all tax returns, UPMIFA requirements, and state legal filings. 3. The Foundation partners with the college and its programs to fund initiatives and projects that result in student learning and success. The Foundation manages 90 endowments totaling over $2.75 million. The Foundation distributes over $300,000 in internal and external scholarships to more than 600 students annually. The Foundation also assists over 150 departments with Foundation accounts and takes deposits, reconciles all accounts, distributes checks and handles all disbursement requests. 4. The Foundation raises $10 million in new gifts, grants, bequests by 2023. Since 2013, the Foundation has increased its revenue by over one million dollars. The Foundation has approved a new fundraising plan but to achieve this objective, it will require hiring a full time development officer.
Strategy 1 - Fund Development Officer
The Butte College Foundation is requesting funding for a full time development officer of which 50 percent would be paid by the District and the remaining 50 percent will come from the Promise Grant. The Foundation is seeking $52,940 (allocating $34,058 for salary, and $18,882 for benefits). This Development Officer position would be responsible for fundraising for the Butte College Promise Program. The Promise program would be able to pay for 50 percent of the position for 2 years only. The District is being asked to fund the position for five years.
The Butte College Foundation has received survey information from the Foundation for California Community Colleges and learned that our Foundation is very efficient at serving students with scholarships despite a small staff and limited resources. However, the study recommended that the Foundation must hire development staff to raise funds for the college.
Strategy 2 - Foundation Outcomes
Continue to improve the operations of the Foundation.
Specific steps include:
1) Working to ensure the Foundation achieves its strategic initiatives.
2) Work with auditors annnually for a successful audit.
3) Ensure that all meeting materials and agendas are posted to meet Brown Act requirements.
4) Update and maintain bylaws.
5). Continue to look at efficiencies within Foundation operations.
6). Work with external organizations and donors to continue to support student scholarships.
This strategy directly supports the Foundation's key strategic initiatives and also greatly benefits our students with scholarships, programs, and services.
Strategy 3 - Increase Endowments
Continue to solict and work with our donors and increase our endowments annually.
1) Work to attract and reach new donors in the communities we serve.
2) Closely work with board members to attract new donors by working with attorneys and CPA's.
3) Continue to work closely with the North Valley Community Foundation for scholarship partnerships,
This strategy directly supports faculty and students.
None.
Through a grant from the Chancellor's Office, Butte College was able to secure a grant to help fund at 50 percent a full time development officer for two years. The amount to be funded includes $34058 in salary and $18882 in benefits, for a total of $52,940 that would be matched funding.
| Original Priority | Program, Unit, Area | Resource Type | Account Number | Object Code | One Time Augment | Ongoing Augment |
| Description | Supporting Rationale | Potential Alternative Funding Sources | Prioritization Criteria | |||
| 1 | Institutional Advancement- Foundation | Personnel | $0.00 | $52,940.00 | ||
| Foundation Development Officer | This full time position has been approved by the Butte College Foundation, Butte College President, and Butte College Trustees to fund for five years. The total amount for the position is $105,880, however through a grant from the Chancellor's Office, the amount requested is being matched. |
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