The Office of Institutional Advancement manages public relations, marketing, and the non-profit Foundation. The Advancement Office falls under Planning, Research, and Organizational Development. The Vice President of Planning Research and Organizational Development provides oversight and works closely with the Director of Institutional Advancement. The Butte College Foundation is a 501 (c)3 organization that exists to help benefit the mission of Butte College and support over 17,000 students annually. The Foundation has a master agreement with the college which was recently updated in 2014.
The Office of Institutional Advancement is responsible for the operations of the 501c3 non profit Foundation. Founded over 23 years ago, the Foundation exists to benefit the College. The Advancement Office manages the day to day oversight of the Foundation, 100 endowments, all donations, 600 student scholarships, 150 department accounts, and two large events per year. The Foundation has a volunteer board of directors and has 2.5 staff to assist with strategic objectives.
1. The college leadership has the planning processes, data resources and collaborative mechanisms to effectively align institutional effort to accomplish the mission, support student learning, and implement strategic initiatives.
- Assessment Mechanisms: Scholarship Distribution
- Assessment Cycle: Ongoing. The Foundation distributes scholarships to 600 students annually.
- Analysis of Results. In a recent survey of similar Foundations in California, it found that Butte College Foundation was serving almost the largest number of students at 600. In 2013/14, the Foundation awarded 156 student scholarships and in 2014/15, a total of 252 student scholarships were awarded, an increase of 62%. The Foundation also distributed an additional $244,468 in external scholarships in 2013/14 and that amount increased to $253,844 in 2014/15
2. The college and its programs have the support, collaborative mechanisms, and structures to obtain and successfully manage external resources that support innovation and student success (e.g. grants, gifts, bequests, donations, etc.)
- Assessment Mechanism: Amounts received through grants totaled $28,000, we have increased the number of scholarships offered by 62 percent, and increased donations. Additionally, the Foundation manages 150 agency/department accounts totaling $519,343 annually.
- Assessment Cycle: Ongoing.
- Analysis of Results:
Currently, the Foundation manages 100 endowments, up from 87 donors with a value of $2.1 million. In 2014-2015 the Foundation awarded 600 students with scholarships totaling $363,000. Butte College Foundation serves a large number of students compared to other foundations in California due to a recent survey.
The Foundation works closely with Butte College and supports the College’s five Administrative Unit Outcomes. Additionally, the Foundation adopted its Strategic Initiatives in 2013 using the Appreciative Inquiry (AI) Process.
1. The Foundation Board is a high performing and cohesive organization that provides effective leadership and oversight for the Butte College Foundation.
2. The Foundation develops and implements procedures that are compliant with legal and regulatory requirements and support the effective implementation of its initiatives.
3. The Foundation partners with the college and its programs to fund initiatives and projects that result in student learning and success.
The Foundation manages 100 endowments totaling $2.4 million.The Foundation distributes over $350,000 in scholarships annually to more than 600 students.The Foundation worked in 2014-15 with a local donor to secure a $100,000 endowment to benefit student veterans with scholarships in perpetuity. The Foundation manages over 200 agency/department accounts totaling over $550,000 annually. The Foundation takes department/agency deposits, reconciles all accounts, cuts checks, and handles all disbursement requests from the departments.
4. The Butte College Foundation raises $10 million in new gifts, grants, and bequests by 2023.
Since 2012, the Foundation has jumped from 87 endowments to 100 endowments, generating an additional $200,000 in endowment revenue.
The Foundation increased its revenue by $1 million over a four year period
Since 2013, the Foundation has distributed over $350,000 annually in scholarships to 600 students.
The Foundation created a new “Ways to Give” brochure.
The President and VP of PROD meet regularly with the Director of the Foundation to ensure alignment of key initiatives and priorities. Additionally, two college trustees serve as liaisons to the Foundation.
The Foundation works to help the college meet its student achievement standards by providing student scholarships throughout the academic year. Over 600 students receive scholarships on an annual basis.
Strategic Direction
The Foundation exists to benefit the college and assist in its mission and strategic direction. One area of particular alignment includes:
2.a.3. Providing effective electronically mediated communication (e.g. website, social media, marketing materials, wi-fi access).
STATUS: The Foundation works from January through August to launch its online scholarship program and communicate the availability of scholarships to students from January through the end of March. Using marketing tools and resources, the Foundation helps notify students via web, text, and email that scholarships are available for fall.
The Foundation is an auxiliary non profit organization, and does not conduct a program review.
The Butte College Foundation adopted key strategic initiatives in July 2013 to provide a strategic direction for the Foundation.
These include:
1. The Foundation Board is a high performing and cohesive organization that provides effective leadership and oversight for the Butte College Foundation.
2. The Foundation develops and implements procedures that are compliant with legal and regulatory requirements and support the effective implementation of its initiatives.
3. The Foundation partners with the college and its programs to fund initiatives and projects that result in student learning and success.
4. The Butte College Foundation raises $10 million in new gifts, grants, and bequests by 2023.
The Foundation Board is making progress on the implementation of the initiatives above.
Strategy 1 - Foundation for California Community Colleges Survey
The Butte College Foundation is partnering with the Foundation for California Community Colleges to survey similar or larger foundations to determine efficiencies, staffing, and future fundraising opportunities.
The Butte College Foundation has received some preliminary survey information and learned that our Foundation is efficient at serving students with scholarships despite a small staff and limited resources. The foundation serves 600 students with scholarships annually, which makes our college one of the top foundations of those surveyed.
Strategy 2 - Foundation Outcomes
Continue to improve the operations of the Foundation.
Specific steps include:
1) Working to ensure the Foundation achieves its strategic initiatives.
2) Work with auditors annnually for a successful audit.
3) Ensure that all meeting materials and agendas are posted to meet Brown Act requirements.
4) Update and maintain bylaws.
5). Continue to look at efficiencies within Foundation operations.
6). Work with external organizations and donors to continue to support student scholarships.
This strategy directly supports the Foundation's key strategic initiatives and also greatly benefits our students with scholarships, programs, and services.
Strategy 3 - Increase Endowments
Continue to solict and work with our donors and increase our endowments annually.
1) Work to attract and reach new donors in the communities we serve.
2) Closely work with board members to attract new donors by working with attorneys and CPA's.
3) Continue to work closely with the North Valley Community Foundation for scholarship partnerships,
This strategy directly supports faculty and students.
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